Who is responsible for preparing the minutes of meetings?

The responsibility for preparing the minutes of meetings typically falls to the secretary. This role involves recording key discussions, decisions made, and actions to be taken during the meeting, ensuring a formal account of what transpired. The minutes serve as an essential tool for reference in future meetings and help maintain continuity and accountability within the organization.

In many groups, the secretary is specifically tasked with this duty, as it requires attention to detail and an understanding of the meeting's flow and objectives. The other roles, such as the president or treasurer, focus on leadership and financial matters, rather than documentation. Thus, the secretary's position is critical in maintaining an accurate and organized record of meetings, which underlines the importance of their contributions to an effective governance process.